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3 Interface Description

3.1 System Login

The system login interface is typically the first screen you would see when you start up the Gong system. Here you either log on the system with registered information (username and password) or log on as a guest user.

System Login
  1. Welcome message
    This message typically shows the welcoming message from the system.
  2. Username textfield
    You input your username into this field if you want to log on the Gong system with your registered information.
  3. Password textfield
    You input your password into this field if you want to log on the Gong system with your registered information.
  4. 'Ok' button
    You confirm your username/password input by pressing the button and log on the Gong system.
  5. 'Cancel' button
    You cancel the login procedure by pressing the button.
  6. 'Guest' button
    You press this button if you want to log on the Gong system as a guest user. Depending on the system configuration you may not be allowed to log on the system as a guest user and therefore this button is hidden from the interface.

Related user instructions:

3.2 Board Selection

The board selection interface is where you can select the discussion board you would like to read.

Board Selection
  1. Available board list
    The list shows the boards that you can select from. It contains only the boards that you can access and therefore different people would have different list.
  2. 'Move Up' button
    You can move the board selection to the one above the current selected board in the list.
  3. 'Move Down' button
    You can move the board selection to the one under the current selected board in the list.
  4. Board name
    This shows the board name of the board you have selected on the list.
  5. Board description
    This shows the description of the board you have selected on the list.
  6. Remarks of 'What you can do in this board'
    This describes your role in the board you have selected. For example it tells you whether you can create board messages or not.
  7. 'Ok' button
    You confirm your board selection by pressing the button.
  8. 'Cancel' button
    You cancel the board selection procedure by pressing the button.

Related user instructions:

3.3 Discussion Board

The discussion board is the place people leave their voice messages. You can read, listen to and reply to any messages on the board.

Gong Discussion Board
  1. Username textfield
    This shows the username of the current logged on user.
  2. 'Details' button
    You can see and modify your details and settings in the user details window by pressing the button.
  3. Board name textfield
    This shows the board name of the current selected discussion board.
  4. Gong client version
    This shows the version of the Gong client.
  5. 'System Information' button
    You can bring up the system information window by pressing the button.
  6. Online user list
    This is the list of users who currently log on the system and are in the same discussion board as you are. You can bring up the popup menu of the user if you right-click on a username. You may not have the user list on a discussion board depending on the settings of the board.
  7. 'Start Chat' button
    You can start a chat session by pressing the button.
  8. 'Compose' button
    You can create a new message by pressing the button. You may not be able to create new messages depending on the permission.
  9. 'Find' button
    You can search the subject and content of board messages by pressing the button.
  10. 'Help' button
    You can reach the help page of the Gong system (possibly the user guide you are reading now) by pressing the button.
  11. 'Expand' button
    You can expand all message nodes in the message tree by pressing the button.
  12. 'Collapse' button
    You can shrink the message tree to one level by pressing the button.
  13. 'Change' button
    You can change to another discussion board by pressing the button.
  14. 'Quit' button
    You can close and quit the system by pressing the button. You will not see the button if you are using the Java applet version of Gong.
  15. Message tree
    The tree contains all messages in the discussion board displayed in a hierarchical way.
  16. 'Play' button
    You can play back the voice recording by pressing the button.
  17. 'Pause' button
    You can pause the voice playback by pressing the button.
  18. 'Stop' button
    You can stop the playback by pressing the button.
  19. 'Reply' button
    You can reply to the selected message by pressing the button. You may not be able to reply messages depending on the permission.
  20. 'Edit' button
    You can edit the selected message by pressing the button. You may not be able to edit messages depending on the permission.
  21. 'Delete' button
    You can delete the selected message and any of its replies by pressing the button. You may not be able to delete messages depending on the permission.
  22. 'Analyze' button
    You can analysis the selected message by pressing the button.
  23. Current time of the voice recording
    This shows the current time of the voice playback.
  24. Total duration of the voice recording
    This shows the total length of the voice recording.
  25. 'Words per min' slider
    You can change the playback speed by moving the slider to the left (slower) or to the right (faster). If word indexing is performed on the message a number will be shown on the slider. This number indicates the speed in terms of words per minute of the playback speed.
  26. 'Normal Speed' button
    You can center the slider (i.e. normal speed) by pressing the button.
  27. Timeline
    You can change the playback time by clicking on the timeline. It also shows the current playback time in percentage of the total length of the voice recording.
  28. Indexing indicator
    This symbol indicates the message contains word indexing information. You can then selectively playback the voice recording based on the content (transcript).
  29. Volume control
    You can change the volume of the voice playback using the control.
  30. Message content
    This shows the text content of the message. You can bring up the context menu for the text content if you right-click on the area.

Related user instructions:

3.3.1 User List Menu

The user list menu pops up when you right-click on any name in the user list of the discussion board.

User List Menu
  1. User description
    This describes what the user is currently doing on the system.
  2. 'Send a personal message' option
    You can send a personal message to this user if you select the option.
  3. 'Read message box' option
    You can read the messages from this user if you select the option.
  4. 'Join his/her chat session' option
    You can join the chat session hosted by this user if you select the option.
  5. 'See his/her details' option
    You can see the user's details if you select the option.

Related user instructions:

3.3.2 Message Text Menu

The message text menu pops up when you right-click on the text area of a message. It mainly controls how the Chinese Mandarin Pinyin and Chinese Cantonese Yale are displayed.

Message Text Menu
  1. 'Display tones with lines' option
    You can change the display of tones with black lines above the corresponding vowel in Pinyin words and Yale words.
  2. 'Display tones with diacritics' option
    You can change the display of tones with diacritic marks above the corresponding vowel in Pinyin words and Yale words.
  3. 'Display tones with numbers' option
    You can change the display of tones with tone number at the end of Pinyin words and Yale words.
  4. 'Show romanization with highlights' checkbox
    You can highlight the Pinyin words and Yale words in the text area if you tick the checkbox.

3.3.3 Text Search

You can search for a text string in any message on a discussin board. The text search can be performed repeatly until all messages on the board is searched.

Text Search
  1. Search text textfield
    You input the text you would like to search for in the field.
  2. 'Match case' option
    You can perform a case-sensitive search if you select the option.
  3. 'Find whole words only' option
    You can perform a whole word match if you select the option. For example if you search for 'back', the word 'back' would be included in the result but not the word 'backward'.
  4. 'Regular expression' option
    You can search the discussion board using regular expression.
  5. 'Subject' option
    The text search includes the subject of the messages if you select the option.
  6. 'Content' option
    The text search includes the content of the messages if you select the option.
  7. 'Author' option
    The text search includes the author of the messages if you select the option.
  8. 'Find' button
    You can start the text search by pressing the button.
  9. 'Cancel' button
    You can cancel the search by pressing the button.

Related user instructions:

3.4 Message Composition

You can create or edit a message in the message composition interface. It can be brought up from the discussion board by either composing, editing or replying a message.

Message Composition
  1. 'Play' button
    You can play back the voice recording by pressing the button.
  2. 'Record' button
    You can make a new voice recording by pressing the button. If there is already a recording you will replace the current one with the new one.
  3. 'Pause' button
    You can pause the voice playback by pressing the button.
  4. 'Stop' button
    You can stop the playback or recording by pressing the button.
  5. 'Edit' button
    You can bring up the voice editor for editing the voice data by pressing the button.
  6. 'Index' button
    You can generate word indexing information using the current voice recording and text content of the message by pressing the button.
  7. 'Post' button
    You can post the current voice message by pressing the button.
  8. 'Abort' button
    You can abort the composition by pressing the button.
  9. Current time of the voice recording
    This shows the current time of the voice playback or the current recorded time.
  10. Total/ maximum duration of the voice recording
    This shows the total length of the voice recording or the maximum recordable length of new voice recording.
  11. Timeline
    You can change the playback time by clicking on the timeline. It also shows the current playback time in percentage of the total length of the voice recording.
  12. Volume control
    You can change the volume of the voice playback using the control.
  13. Audio level display
    This shows the microphone level during your voice recording. If this stays in a very low level during recording it means you need to adjust the input volume of your device.
  14. Name textfield
    You input your name in this field if you are a guest user. Otherwise your username is automatically shown in the field.
  15. Subject textfield
    You input the subject of the current voice message and it will be shown on the discussion board if the message is posted.
  16. Subject color
    You can change the color of your subject which appears on the discussion board. Depending on the configuration and your role you may not be able to change the color.
  17. Styled text formatting toolbar
    This toolbar contains the styled text formatting controls such as the style buttons and the hyperlink location field.
  18. Chinese Cantonese Yale interface checkbox
    You can show/hide the Chinese Cantonese Yale input interface using the checkbox. You may not be able to use the interface depending on the system configuration.
  19. Chinese Mandarin Pinyin interface checkbox
    You can show/hide the Chinese Mandarin Pinyin input interface using the checkbox. You may not be able to use the interface depending on the system configuration.
  20. Message content
    You input the message text content into this area.

Related user instructions:

3.4.1 Styled Text Format

The styled text formatting toolbar allows you to apply various text formatting to the text content of a message. In addition you can create hyperlinks in text as well.

Styled Text Format
  1. 'Bold' button
    You can make bold font or clear bold font by pressing the button. Alternatively you can use the keyboard shortcut 'Ctrl+B'.
  2. 'Italic' button
    You can make italic font or clear italic font for the selected text by pressing the button. Alternatively you can use the keyboard shortcut 'Ctrl+I'.
  3. 'Underline' button
    You can make underline font or clear underline font for the selected text by pressing the button. Alternatively you can use the keyboard shortcut 'Ctrl+U'.
  4. 'Left Justified' button
    You can justified the selected text to the left for the selected text by pressing the button.
  5. 'Centered' button
    You can center the selected text by pressing the button.
  6. 'Right Justified' button
    You can justified the selected text to the right by pressing the button.
  7. 'Normal Font' button
    You can make the font back to normal size for the selected text by pressing the button.
  8. 'Big Font' button
    You can make the font bigger for the selected text by pressing the button.
  9. 'Small Font' button
    You can make the font smaller for the selected text by pressing the button.
  10. 'Undo' button
    You can undo the last editing by pressing the button. Alternatively you can use the keyboard shortcut 'Ctrl+Z'.
  11. 'Redo' button
    You can redo any previously undone editing by pressing the button. Alternatively you can use the keyboard shortcut 'Ctrl+Y'.
  12. 'Hyperlink' button
    You can create/remove a hyperlink on the selected text by pressing the button.
  13. Location textfield
    You input the hyperlink location in the field when you want to create a hyperlink or you input blank when you want to remove a hyperlink.

Related user instructions:

3.4.2 Chinese Cantonese Yale Input

The Chinese Cantonese Yale interface allows you to create Cantonese Yale words in the text area.

Chinese Cantonese Yale Interface
  1. 'Clear' button
    You can clear any Yale tone for the selected text by pressing the button.
  2. 'High Falling' button
    You can make a high falling tone on the selected Yale syllable by pressing the button. Alternatively you can use the keyboard shortcut 'Alt+0'.
  3. 'High Level' button
    You can make a high level tone on the selected Yale syllable by pressing the button. Alternatively you can use the keyboard shortcut 'Alt+1'.
  4. 'High Rising' button
    You can make a high rising tone on the selected Yale syllable by pressing the button. Alternatively you can use the keyboard shortcut 'Alt+2'.
  5. 'Middle Level' button
    You can make a middle level tone on the selected Yale syllable by pressing the button. Alternatively you can use the keyboard shortcut 'Alt+3'.
  6. 'Low Falling' button
    You can make a low falling tone on the selected Yale syllable by pressing the button. Alternatively you can use the keyboard shortcut 'Alt+4'.
  7. 'Low Rising' button
    You can make a low rising tone on the selected Yale syllable by pressing the button. Alternatively you can use the keyboard shortcut 'Alt+5'.
  8. 'Low Level' button
    You can make a low level tone on the selected Yale syllable by pressing the button. Alternatively you can use the keyboard shortcut 'Alt+6'.
  9. 'Display Mode' selection box
    You can select different display modes for the Yale syllables in the text area. There are three choices:
    • Tones with Lines - shows the Yale tones with black lines above the corresponding vowel
    • Tones with Diacritics - shows the Yale tones with diacritic mark above the corresponding vowel
    • Tones with Numbers - shows the Yale tones with their tonal number at the end of the Yale syllable

Related user instructions:

3.4.3 Chinese Mandarin Pinyin Input

The Chinese Mandarin Pinyin interface allows you to create Mandarin Pinyin words in the text area.

Chinese Mandarin Pinyin Interface
  1. 'Clear' button
    You can clear any Pinyin tone for the selected text by pressing the button.
  2. 'Flat' button
    You can make a flat tone on the selected Pinyin syllable by pressing the button. Alternatively you can use the keyboard shortcut 'Alt+1'.
  3. 'Rising' button
    You can make a rising tone on the selected Pinyin syllable by pressing the button. Alternatively you can use the keyboard shortcut 'Alt+2'.
  4. 'Falling then Rising' button
    You can make a falling then rising tone on the selected Pinyin syllable by pressing the button. Alternatively you can use the keyboard shortcut 'Alt+3'.
  5. 'Falling' button
    You can make a falling tone on the selected Pinyin syllable by pressing the button. Alternatively you can use the keyboard shortcut 'Alt+4'.
  6. 'Neutral' button
    You can make a neutral tone on the selected Pinyin syllable by pressing the button. Alternatively you can use the keyboard shortcut 'Alt+5'.
  7. 'ü' button
    You can insert the ü vowel by pressing the button.
  8. 'Display Mode' selection box
    You can select different display modes for the Pinyin syllables in the text area. There are three choices:
    • Tones with Lines - shows the Pinyin tones with black lines above the corresponding vowel
    • Tones with Diacritics - shows the Pinyin tones with diacritic mark above the corresponding vowel
    • Tones with Numbers - shows the Pinyin tones with their tonal number at the end of the Pinyin syllable

Related user instructions:

3.4.4 Voice Editor

The voice editor is for users to make modifications to the voice data of a message. You can access the editor through the message composition interface.

Voice Editor
  1. 'Play' button
    You can play back the selected voice data or from the current time if no voice data is selected by pressing the button.
  2. 'Record' button
    You can insert a new recording at the current time if no voice data is selected or replace the current selected voice data with a new recording by pressing the button.
  3. 'Stop' button
    You can stop the playback or recording by pressing the button.
  4. 'Delete' button
    You can delete the selected voice data by pressing the button.
  5. 'Trim' button
    You can trim the selected voice data (deleting start and end of the data which are not selected) by pressing the button.
  6. 'Undo' button
    You can undo the last editing by pressing the button.
  7. 'Redo' button
    You can redo the previously undone editing by pressing the button.
  8. 'Finish' button
    You can finish the voice editing and optionally save the data by pressing the button.
  9. 'Zoom In' button
    You can zoom in the voice data by pressing the button.
  10. 'Zoom Out' button
    You can zoom out the voice data by pressing the button.
  11. 'Fit All' button
    You can fit the whole voice recording inside the voice data area by pressing the button.
  12. 'Fit Selection' button
    You can fit the selected voice data inside the voice data area by pressing the button.
  13. 'Select All' button
    You can select all of the voice data by pressing the button.
  14. Timeline
    This shows the time scale of the current voice data.
  15. Voice data
    This is the area which shows the voice data. You can
    • de-select the current selected voice data by clicking on the area;
    • select a portion of the data by clicking and dragging in the area;
    • select all of the voice data by double-clicking on the area.
  16. Current time
    This shows the current time of the playback or the current recorded time.
  17. Total duration of voice data
    This shows the total length of the voice data or the maximum recordable length of a new voice recording.
  18. Start time of the selected data
    This shows the start time of the selected region.
  19. End time of the selected data
    This shows the end time of the selected region.
  20. Total duration of the selected data
    This shows the duration of the selected region.
  21. Audio level display
    This shows the microphone level during your voice recording. If this stays in a very low level during recording it means you need to adjust the input volume of your device.

Related user instructions:

3.5 Voice Analysis

The voice analysis allows you to analyze the voice data by looking at its spectrogram or waveform. In addition the data is analyzed so that word indexing information can be produced if the message is an English message. You can bring up the analysis of a message from the discussion board.

Voice Analysis
  1. 'Play' button
    You can play back the voice recording by pressing the button.
  2. 'Stop' button
    You can stop the playback by pressing the button.
  3. 'Index' button
    You can tell the system to analyze the voice data in order to produce the word indexes.
  4. 'Clear' button
    You can clear the word indexes by pressing the button.
  5. 'Close' button
    You can close the analysis window and optionally save the word indexing information.
  6. Analysis model selection box
    You can select different models to perform the analysis for advanced users. In addition you can create a new model by using different combinations of model files.
  7. 'Show all models' checkbox
    You can select this box so that the word indexes of all models are shown on the voice data area.
  8. 'Zoom In' button
    You can zoom in the voice data by pressing the button.
  9. 'Zoom Out' button
    You can zoom out the voice data by pressing the button.
  10. 'Fit All' button
    You can fit the whole voice recording inside the voice data area by pressing the button.
  11. 'Fit Word' button
    You can fit the voice data using an appropriate scale for each word inside the voice data area by pressing the button.
  12. 'Spectrogram' option
    You can show the spectrogram of the voice data by selecting the option.
  13. Spectrogram size selection box
    You can change bin size of the spectrogram to give you different resolutions of the spectrogram.
  14. 'Waveform' option
    You can show the waveform of the voice data by selecting the option.
  15. Word indexing/timeline
    This shows the word indexes and their corresponding time in the voice data. The current word is shown in white while the rest are shown in gray.
  16. Voice data
    This displays the voice data in spectrogram or waveform depending on the selected option.
  17. Window splitter
    You can change the display area of the top half and bottom half of the window. By default the top half (voice data) is hidden.
  18. 'Words per min' slider
    You can change the playback speed by moving the slider to the left (slower) or to the right (faster). The number shown on the slider indicates the speed in terms of words per minute of the playback speed.
  19. 'Normal Speed' button
    You can center the slider (i.e. normal speed) by pressing the button.
  20. Message content
    This shows the text content of the message. You are not allowed to modify the content here.

Related user instructions:

3.5.1 New Data Model

This interface allows you to create a new model for performing voice analysis. A model is a combination of different files prepared in the recogniser directory.

Create New Model
  1. Name textfield
    You assign the name of your model in the field.
  2. Model file selection box
    You can select from a list of model files in the box.
  3. Dictionary selection box
    You can select from a list of dictionary files in the box.
  4. HMM list selection box
    You can select from a list of HMM listing files in the box.
  5. 'Ok' button
    You can confirm to create the new model by pressing the button.
  6. 'Cancel' button
    You can abort the creation of the model by pressing the button.

3.6 Personal Messaging

3.6.1 Sending Personal Message

The send message interface is where you send a personal text message to other users on the board. You can send a message using the user list on the discussion board.

Send Personal Message
  1. Recipient list
    This shows the recipients (one or more) you have selected when you choose to send this message.
  2. Message content textfield
    You input the text content of the personal message in the field.
  3. Message color
    You can select the color of your message.
  4. 'Send' button
    You confirm to send the personal message by pressing the button.
  5. 'Cancel' button
    You can abort the sending procedure by pressing the button.

Related user instructions:

3.6.2 Reading Personal Message

The read message interface contains the personal messages to and from another user. It is similar to the inbox and outbox of an email system. You can read messages from a user by using the user list on the discussion board.

Read Personal Message
  1. Sender name
    This shows the sender (or recipient) of the personal messages below.
  2. Personal messages
    This contains the personal messages sent from and to the user. The messages with regular font are sent from the user while the ones with italic font and brackets are sent to the user by you.
  3. 'Show your messages' checkbox
    You can select this checkbox in order to show the messages you have sent to the user as well as the messages he/she has sent to you. If you uncheck this box only messages sent from the user will be shown.
  4. 'Reply' button
    You can send a personal message to the sender by pressing the button.
  5. 'Clear' button
    You can clear all messages from memory by pressing the button. All messages will be lost because they are not stored anywhere in the system
  6. 'Close' button
    You can close this window by pressing the button.

Related user instructions:

3.7 Text/Voice Chat

3.7.1 Chat Initialization

The chat initialization takes place after you try to start a new chat session from the discussion board. In here you can configure the chat and select who you would like to chat with.

Chat Initialization
  1. Available user list
    This shows the current users who log on the same board as you do. You can select any of them to be invited to the chat session.
  2. 'Text Profile' option
    You can change the chat configurations to the predefined 'Text' profile by selecting this option.
  3. 'Voice Profile' option
    You can change the chat configurations to the predefined 'Voice' profile by selecting this option.
  4. 'Full Voice Profile' option
    You can change the chat configurations to the predefined 'Full Voice' profile by selecting this option.
  5. 'Broadcast Profile' option
    You can change the chat configurations to the predefined 'Broadcast' profile by selecting this option.
  6. Profile description
    This describes the settings of the profile you have selected above.
  7. 'Show Options' button
    You can choose to display the detailed chat options instead of the profile description.
  8. 'Private' option
    You can make your chat session a private session (only invited users can join the chat) by selecting the option.
  9. 'Public' option
    You can make your chat session a public session (anybody can join the chat) by selecting the option.
  10. Invitation instruction
    As a host you can invite other people to join the chat. This is the instructions on how to do it during you are chatting with others.
  11. 'Start' button
    You can start the chat session with the selected configurations by pressing the button.
  12. 'Cancel' button
    You can abort the initialization by pressing the button.

Related user instructions:

3.7.1.1 Chat Options

This is the detailed chat options that can be shown during chat initialization or before joining a chat session.

Chat Options
  1. 'Host Text Output' option
    The host can output text content if you select the option.
  2. 'Others Text Output' option
    Chat participants (excluding the host) can output text content if you select the option.
  3. 'Record Text' option
    The text conversation will be recorded if you select the option.
  4. 'Host Voice Output' option
    The host can output voice if you select the option.
  5. 'Others Voice Output' option
    Chat participants (excluding the host) can output voice if you select the option.
  6. 'Record Voice' option
    The voice conversation will be recorded if you select the option.
  7. 'Store Separate Speech' option
    The voice conversation will be recorded as a single stream as well as separate streams for each participants if you select the option. For example if you have two persons A and B chatting in the system, the system will save a stream with both person A's voice and person B's voice, a separate stream with person A's voice only and another one with person B's voice only.

3.7.2 Chat Description

The chat description shows up when you want to join a chat session from the discussion board.

Chat Description
  1. Current user list
    This shows the current users who have joined the chat.
  2. Chat description
    This describes the configurations of the chat session.
  3. 'Show Options' button
    You can choose to display the detailed chat options instead of the chat description.
  4. 'Join' button
    You can join the chat session by pressing the button.
  5. 'Cancel' button
    You can abort the operation by pressing the button.

Related user instructions:

3.7.3 Chat Session

The chat session interface is where you chat with other people in the system. Depending on the chat configurations you can use text and/or voice to chat with others. If you are the host you can also invite people to join the session.

Chat Session
  1. 'Invite' button
    You can invite other people to join the chat by pressing the button if you are the host.
  2. 'Record' button
    You can start recording the voice conversation by pressing the button if you are the host. You will not be able to do this if the chat session is not configured to do so.
  3. 'Stop' button
    You can stop the recording by pressing the button if you are the host.
  4. 'Post' button
    You can post and close the chat conversation by pressing the button if you are the host. You will not be able to do this if the chat session is not configured to do so.
  5. 'Abort' button
    You can close the chat conversation by pressing the button if you are the host. Otherwise you can only quit the chat without affecting other participants.
  6. Volume control
    You can change the volume of the voice conversation using the control.
  7. Audio level display
    This shows the microphone level during your voice output. If this stays in a very low level during the chat it means you need to adjust the input volume of your device.
  8. Current time
    This shows the time you have joined the chat.
  9. Recording status
    This shows the status of the voice recording of the conversation. By default, the conversation is not recorded. You may not be able to see the status depending on the chat configurations.
  10. Subject textfield
    You input the subject of the chat session in the field.
  11. Current user list
    This shows the current users who have joined the chat.
  12. Text conversation
    This is the text conversation of the chat session.
  13. Message textfield
    You input your text message in the field. The message will be sent to the chat conversation once you hit the 'Enter' key.
  14. Message color seleciton box
    You can select the color of your text message.

Related user instructions:

3.8 User Details and Settings

If you are not a guest user you can open the user details window from the discussion board. In the window you can change your details and preferences in the system.

3.8.1 Personal Details

The 'Personal Details' tab in the user details interface allows you to amend your personal information and password.

Personal Details
  1. 'Personal Settings' tab
    You can switch to the 'Personal Settings' tab by pressing here.
  2. Username textfield
    This shows your username when you log on the system.
  3. Name textfield
    You input your name into this field if you want to change it.
  4. Id textfield
    This shows your id assigned to you by the system.
  5. Email textfield
    You input your email into this field if you want to change it.
  6. Current password textfield
    You input your current password into this field if you want to change the password.
  7. New password textfield
    You input a new password into this field if you want to change your current one.
  8. Password confirmation textfield
    You input the new password into this field again to confirm the password change.
  9. 'Ok' button
    You can confirm the changes to your details and settings by pressing the button.
  10. 'Cancel' button
    You can abort the any changes by pressing the button.

Related user instructions:

3.8.2 Personal Settings

The 'Personal Settings' tab in the user details interface allows you to change your preferred settings.

Personal Settings
  1. 'Personal Details' tab
    You can switch to the 'Personal Details' tab by pressing here.
  2. Subject color selection box
    You can change your default subject color when you compose a new message on the discussion board in the future.
  3. 'Sound Notification' option
    You can choose to have sound notification or not. There is sound notification when there is new board message or personal message.
  4. System language selection box
    You can change the language display of the whole interface by changing this box. If you change it to 'Default' the language change will take effect next time you start the Gong system. Otherwise if you change to any other language the change will take effect immediately.
  5. 'Ok' button
    You can confirm the changes to your details and settings by pressing the button.
  6. 'Cancel' button
    You can abort the any changes by pressing the button.

Related user instructions:

3.9 System Information

The system information window can be brought up in the discussion board. It contains various tabs which provide different information to the Gong system you are currently running.

3.9.1 System

The 'System' tab in the system information window shows you the information related to the system you are using. You can bring up the system information window from the discussion board.

System
  1. 'Log' tab
    You can switch to the 'Log' tab by pressing here.
  2. 'Statistics' tab
    You can switch to the 'Statistics' tab by pressing here.
  3. 'About' tab
    You can switch to the 'About' tab by pressing here.
  4. 'People' tab
    You can switch to the 'People' tab by pressing here.
  5. Gong client version
    This shows the version of Gong client system you are currently using.
  6. Gong server version
    This shows the version of the Gong server you are currently connecting to.
  7. System architecture
    This shows the system you are currently using.
  8. Operating system
    This shows the operating system you are currently using.
  9. Operating system version
    This shows the version of operating system you are currently using.
  10. Java version
    This shows the version of Java you are currently using.
  11. 'Close' button
    You can close the system information window by pressing the button.

3.9.2 Logs

The 'Log' tab in the system information window allows you to download various logs from the server. These logs include the event log, error log and system information log. You can bring up the system information window from the discussion board.

Logs
  1. 'System' tab
    You can switch to the 'System' tab by pressing here.
  2. 'Statistics' tab
    You can switch to the 'Statistics' tab by pressing here.
  3. 'About' tab
    You can switch to the 'About' tab by pressing here.
  4. 'People' tab
    You can switch to the 'People' tab by pressing here.
  5. Log date textfield
    You input the log date into the field.
  6. 'Event Log' option
    You can select to download the event log from the server.
  7. 'Error Log' option
    You can select to download the error log from the server.
  8. 'System Info Log' option
    You can select to download the system information log from the server.
  9. 'Show' button
    You can show the selected log in the log window by pressing the button.
  10. 'Close' button
    You can close the system information window by pressing the button.

Related user instructions:

3.9.2.1 Log Window

The log window is used to show the log downloaded from the server. You can get one of the logs from the system information window.

Log Window
  1. Log date
    This shows the date of the log file currently showing.
  2. Log content
    This is the log content downloaded from the server.
  3. 'Ok' button
    You can close the log window by pressing the button.
  4. 'Copy' button
    You can copy the log content into the system clipboard by pressing the button.

3.9.3 Statistics

The 'Statistics' tab in the system information window allows you to generate two types of statistics. The board statistics are generated from the information on the discussion board you are looking at. The server statistics are generated from the event logs in the server. You can bring up the system information window from the discussion board.

Statistics
  1. 'System' tab
    You can switch to the 'System' tab by pressing here.
  2. 'Log' tab
    You can switch to the 'Log' tab by pressing here.
  3. 'About' tab
    You can switch to the 'About' tab by pressing here.
  4. 'People' tab
    You can switch to the 'People' tab by pressing here.
  5. Start time textfield
    You input the start time for the generation of the statistics.
  6. End time textfield
    You input the end time (optional) for the generation of the statistics.
  7. 'Board Stat' button
    You can generate the board statistics by pressing the button.
  8. 'Server Stat' button
    You can generate the server statistics in the statistics window by pressing the button.
  9. 'Close' button
    You can close the system information window in the statistics window by pressing the button.

Related user instructions:

3.9.3.1 Statistics Window

The statistics window is used to show the statistics of the discussion board or the server. You can choose to get one of these two from the system information window. The following screen display is an example of board statistics. Server statistics would have a screen display of minor differences mainly on the statistics categories.

Statistics Window
  1. Date range
    This shows the date range of the statistics generation.
  2. Statistics
    This is the generated statistics divided into different categories.
  3. Statistics description
    This shows the description of separate item selected above.
  4. 'Ok' button
    You can close the statistics window by pressing the button.
  5. 'Copy' button
    You can copy the statistics into the system clipboard by pressing the button.
  6. 'Save' button
    You can save the statistics into a file by pressing the button.

3.10 MiniGong Board

The MiniGong board is a mini version of the Gong discussion board. You can do most of the operations as in a normal Gong board but there are certain things that you would not be able to perform.

MiniGong Board
  1. 'Play' button
    You can play back the voice recording by pressing the button.
  2. 'Record' button
    You can make a new voice recording by pressing the button. If you have already made one recording without posting you will replace the current one with the new one.
  3. 'Pause' button
    You can pause the voice playback by pressing the button.
  4. 'Stop' button
    You can stop the playback or recording by pressing the button.
  5. 'Previous' button
    You can switch to the previous message on the board by pressing the button.
  6. 'Next' button
    You can switch to the next message on the board by pressing the button.
  7. 'Post' button
    You can post the current voice message by pressing the button.
  8. Board name
    This shows the current discussion board you are in.
  9. Message subject
    This shows the current subject you are listening to.
  10. 'Message List' button
    You can bring up the message list window by pressing the button.
  11. 'About' button
    You can see the information on MiniGong by pressing the button.
  12. 'Message Speed' slider
    You can change the playback speed by moving the slider to the left (slower) or to the right (faster).
  13. 'Normal Speed' button
    You can center the slider (i.e. normal speed) by pressing the button.
  14. Timeline
    You can change the playback time by clicking on the timeline. It also shows the current playback time in percentage of the total length of the voice recording.

Related user instructions:

3.10.1 Message List

The message list shows the available messages you can select from the board for the MiniGong.

Message List
  1. Message list
    You can select the message you would like to listen to from the list.
  2. 'Ok' button
    You can confirm the message selection by pressing the button.
  3. 'Cancel' button
    You can abort the selection by pressing the button.

Related user instructions: